Services Offered
Administrative Services
To carry out the procurement of goods and services needed by the units within the framework of the funds allocated to our Presidency.To carry out procurement processes for general services to be used jointly within the University, as part of the provision of institutional-level services (e.g., staff transportation services).
Within the scope of providing services at the institutional level, handling subscription procedures, bill payments, and correspondence related to shared utilities such as electricity, water, natural gas, and telephone within the University. (Also handling tender procedures for those in the free consumer category.)
To carry out procurement processes in accordance with requests from the Rectorate Private Office, General Secretariat, Personnel Department, Student Affairs Department, Information Technology Department, Construction and Technical Affairs Department, Legal Counsel, Other Centers and Other Departments, under economic codes 03.2 – 03.3- 03.4 – 03.5 – 03.6 and 03.7. To prepare budget planning for future years in coordination with the relevant units.
To ensure the receipt, storage, preparation and safekeeping of Movable Asset Transaction Slips for materials acquired based on the funds allocated to our Presidency and the needs of the aforementioned units.To carry out the disposal, transfer, and sale processes of goods and materials deemed scrap by the relevant units within our university at specific periods. To carry out the procedures related to the leasing or allocation of our university's real estate to real and legal persons. To carry out the tasks and procedures related to the payment of salaries to intern students employed within our university pursuant to the Vocational Education Law No. 3308.
To manage the insurance and salary payment processes for workers employed within our university as a result of projects prepared under the scope of Public Benefit Projects and accepted by the Turkish Employment Agency. To coordinate transportation services for the units affiliated with our university. Within the scope of personnel transportation services, to manage and control the services in order to ensure that the provided service is carried out properly. Our printing unit is responsible for printing forms, booklets, posters, advertisements, and other materials needed by the units affiliated with our University. Our Disaster and Emergency Unit is responsible for preparing plans within the framework of relevant legislation and civil defense services, and obtaining approval from the relevant authorities. To ensure that the accrual processes related to travel expenses of academic and administrative staff within the Rectorate Administrative Organization of our University are carried out within the scope of support services. In accordance with Article 39 of the Higher Education Law No. 2547, this support service ensures the processing of travel expenses for the Rector, Vice-Rectors, Advisors, and academic staff of our University who are assigned to attend congresses, conferences, seminars, and similar scientific meetings, as well as other meetings related to their fields of science and profession, both domestically and internationally. To ensure that the travel expenses of academics from outside the institution who come to give lectures to our faculty members and students are processed as part of the support services. To ensure that the accrual processes related to toll fees for vehicles used by the Rectorate for official and other services are carried out within the scope of support services.
By the General Services Branch Directorate
Budget and Reporting Service
Preparing the annual activity reports of our Presidency and handling the necessary correspondence.Preparing the budgets of our Presidency and its affiliated units, handling necessary correspondence, and archiving them.Preparing reports, conducting necessary correspondence, and archiving information related to public sector internal control standards .
Travel Allowance and Intern Student Affairs Service
To prepare the accrual procedures for travel expenses of our university's academic and administrative staff in accordance with Law No. 6245 on Travel Allowances. To process travel expenses for our university's academic and administrative staff in accordance with Article 35 of Law No. 5018.
Invoicing and Advertising Expenses Service
As part of providing services at the institutional level, this includes handling subscription procedures, bill payments, and correspondence related to shared utilities within the university, such as electricity, water, natural gas, and telephone. In response to support service requests, to process the billing of electricity, water, and natural gas expenses for the requesting units. To handle the accrual processes for litigation costs and other legal expenses within the Presidency. To complete the necessary procedures for transferring the lunch allowance payments for employees from the University budget to the relevant bank account in installments.
Printing Unit
As part of providing services at the institutional level, fulfilling the printing requests of the units affiliated with our University.
Disaster Emergency Unit
Under the heading "Updates," by the end of the 11th month of each year, we are responsible for identifying the necessary number of personnel in accordance with the Fire Regulations, forming teams, and submitting a document to the General Secretariat of our University specifying these teams and their assigned tasks. To ensure that necessary precautions and measures are taken in accordance with the Fire Regulations in our university buildings and facilities. To ensure that fire extinguishers undergo periodic maintenance and checks, including refilling . To ensure the rectification of deficiencies and malfunctions related to disaster and emergency situations that are identified or reported to our unit in the buildings and facilities of our university. To inform our university staff about disaster and emergency management and fire protection, we will organize drills and provide practical training throughout the year.
Vehicle Operations Directorate
Obtaining permission from the relevant authorities and completing the Vehicle Request Form for vehicles traveling outside the province. To prepare and approve Vehicle Request Forms for assignments within the city. Managing drivers' shifts and annual leave. Assigning on-call drivers for official holidays and completing and approving vehicle request forms. When a vehicle's maintenance or repair time arrives, or a fault is detected, the Vehicle Fault Detection and Maintenance/Repair Form must be completed and submitted to the relevant branch office for the necessary procedures to be carried out. Creating a tracking file for each vehicle and submitting the Vehicle Tracking Forms for the previous month in writing to the relevant branch office within the first 5 days of each month. To monitor and evaluate periodic vehicle maintenance, spare tire and parts needs, routine tasks such as traffic insurance and vehicle inspections, required legal documents and materials, fuel and duty papers, and to provide written information to the relevant branch directorate when necessary to have these done or to take the required actions. Planning the allocation of vehicles and personnel based on requests from units. When making plans, attention should be paid to selecting appropriate vehicles and personnel (licenses, qualifications, breakdown situation, etc.). To ensure the best possible use and maintenance of vehicles and other equipment under their command, to assess any damage to equipment or consumables in vehicles and warehouses, and to ensure that damage, maintenance, and repair costs resulting from personnel errors are recovered from the relevant personnel according to their faults. To handle the processes and procedures related to advance payments for toll fees.
By the Purchasing Department
Capital Expenditures Service
Tracking appropriations related to expenditure items , handling requests for additional appropriations, and reporting monthly appropriation status to superiors. Conducting procurement processes related to the expenditure item, preparing the necessary payment documents, sending them to the relevant unit, and archiving them. Handling correspondence related to expenditure items, filling out relevant forms, and providing information or obtaining permission from the required authorities as per legislation.
Movable Property, Intangible Rights Acquisition and Maintenance/Repair Service
Tracking appropriations related to expenditure items, handling requests for additional appropriations, and reporting monthly appropriation status to superiors. Conducting procurement processes related to the expenditure item, preparing the necessary payment documents, sending them to the relevant unit, and archiving them. Handling correspondence related to expenditure items, filling out relevant forms, and providing information or obtaining permission from the required authorities as per legislation.
Procurement of Goods and Materials for Consumption Service
Procurement Services
Employment Service for Workers within the Scope of the Project
As part of the provision of services at the institutional level, this includes handling the employment and processing of workers who have come under the Community Benefit Program Project between our University and the Turkish Employment Agency. The project involves contacting relevant departments, conducting necessary correspondence, filing, and archiving.
Representation Ceremony Acquisitions and Rental Services
Tracking appropriations related to expenditure items , handling requests for additional appropriations, and reporting monthly appropriation status to superiors. Conducting procurement processes related to the expenditure item, preparing the necessary payment documents, sending them to the relevant unit, and archiving them. Handling correspondence related to expenditure items, filling out relevant forms, and providing information or obtaining permission from the required authorities as per legislation. Our department monitors the electricity and water payments of tenants whose properties are leased. Our Presidency is responsible for carrying out the rental procedures for properties to be leased, preparing the necessary documents, distributing them, filing and archiving them, in accordance with the relevant legislation. Preparing, filing, and archiving necessary correspondence with banks for promotional agreements.
By the Movable Asset Registration and Control Branch Directorate
The spending unit shall receive movable assets acquired, inspected and accepted, by counting, weighing, and measuring them according to their type and characteristics, and shall store movable assets that are not directly consumed or put into use in the warehouses under its responsibility. To inspect and accept movable assets that cannot be inspected and accepted immediately, and to prevent them from being put into use before their final acceptance is completed. Maintaining records of the entry and exit of movable assets, preparing related documents and tables, and sending the movable asset management account statements to the consolidated officer. To deliver movable assets deemed suitable for consumption or use to the relevant parties. To take and ensure that necessary measures are taken to protect movable assets against fire, water damage, spoilage, theft, and similar hazards. Reporting any shortages in inventory due to theft or other extraordinary circumstances to the spending authority. To conduct inventory counts and stock control, and to report to the spending authority any movable assets that fall below the minimum stock level determined by the spending authority. To inspect, count, and have counted the durable movable assets currently in use, at their respective locations. To assist the spending unit in developing material requirements planning. To prepare the management account for the movable assets for which records are kept and submit it to the spending authority. Our university will assist the Movable Asset Registration and Control officers in other expenditure units with regulations and the movable asset software program.
6- Management and Internal Control System
Our university is included among the Higher Education Council, Universities and High Technology Institutes listed in section (A) of the schedule (II) of the Public Financial Management and Control Law No. 5018, as amended by article 12 of Law No. 5436, as a "Special Budget Administration".
Article 11 of the Public Financial Management and Control Law No. 5018 clearly defines the authority of senior executives, Articles 31 and 32 define spending authority and the authorized person, and Article 33 defines the methods for carrying out expenditures.
In our university, regulations have been established and processes for expense transactions have been defined to ensure the effective, economical, and efficient management of income, expenses, assets, and liabilities; to operate in accordance with laws and regulations; to prevent irregularities and corruption in all financial decisions and transactions; to obtain regular, timely, and reliable reports and information for decision-making and monitoring; and to prevent misuse and waste of assets and protect against losses. In process control, each transaction is designed and implemented to include a review of previous transactions.
Financial decisions and transactions regarding income, expenses, assets, and liabilities are checked by our relevant units for compliance with the administration's budget, budget allocation, available appropriation amount, detailed expenditure or financing programs, the central government budget law, and other financial legislation. Financial decisions and transactions are evaluated by our spending units in terms of the effective, economical, and efficient use of resources.